Maintenance and parts
Connect a maintenance need to the storeroom and to purchasing preparation, with source-row evidence and missing data called out instead of filled in.
For: Maintenance managers, planners, storeroom staff, buyers
Questions people ask
- “What parts have been used on this machine?”
- “Do we have the approved replacement part?”
- “Which parts are below reorder?”
- “Prepare a purchase-order draft for the low-stock parts.”
Source systems
- Work orders and maintenance records
- Maintenance parts, stock balances, and locations
- Asset registry and machine ontology
- Vendor and reorder reference data
What you get
- Part and stock answers with the source rows retained
- Available-stock calculations and reorder checks
- Review-only purchase-order drafts grouped by vendor
- Explicit warnings where cost, vendor, or reorder data is missing
Where this stops
Review-only. Purchase orders are not issued, stock is not reserved or deducted, and vendor or cost values are never invented. Mutation paths are contract-designed for a future, approval-gated release.
Workflows
Ask, inspect, produce, review
Maintenance and purchasing preparation
Maintenance manager or planner
Implemented path. Requires source connection and site-specific mapping during deployment.
Find the approved replacement part, check stock, and prepare a purchase-order draft.
Systems read
- Work orders and maintenance records
- Maintenance parts, stock balances, and locations
- Vendor and reorder reference data
Work performed
- 01Resolve the asset and the approved maintenance part.
- 02Read parts and stock balances, preserving source-row evidence.
- 03Calculate available stock and check reorder data.
- 04Group draft lines by vendor and warn where cost, vendor, or reorder data is missing.
- 05Create a review-only purchase-order draft.
Result
A structured purchase-order draft for the buyer instead of an informal request, with missing data called out rather than filled in.
Approval boundary
Purchase orders are not posted and inventory is not changed. Vendor and cost values are never invented. Stock mutation is contract-designed, not a current public capability.
Run this on your data.
Bring the version of this workflow your team runs today. We map it, connect the minimum sources in read-only mode, and validate the answer against your current process before anything expands.